Use the calendar

Open Calendar in the navigation.

The calendar shows every event relevant to you. Use the sidebar to choose which content and calendars are currently shown.

Depending on how detailed you want to plan, several views are available:

• Day: detailed planning for a single day.
• Week: an overview of your appointments and tasks within a week.
• Month: a longer-term overview of meetings, deadlines, milestones, and other events.

In the left sidebar, you choose which event types are shown, including tasks, meetings, milestones, goals, and personal calendar entries.

1. Open the calendar view you want.
2. Hold the mouse button down at the start time you want.
3. Drag across the time span you want.
4. Release the mouse button.
5. Project Manager opens the panel for creating the event.
6. Enter the information you need and save the event.

If you belong to several organizations, you can show their calendars at the same time and show or hide individual organizations via the sidebar.

My calendar (private) is your personal, organization-independent calendar within Project Manager. It's a good fit for personal appointments, blockers, and other entries that shouldn't be assigned to any organization.

Project Manager supports Google Calendar, Outlook Calendar, and iCal calendars. You can connect one account each for Google and Outlook; additional calendars can be subscribed to via iCal links.

Google Calendar

Google Calendar supports calendar events in both directions.

→ Connect Google Calendar with Project Manager

Outlook Calendar

Outlook can be connected and shown in Project Manager. You edit existing Outlook appointments in Outlook; bookings can be saved to an Outlook target calendar.

→ Connect Outlook Calendar with Project Manager

iCal

Additional calendars can be connected via iCal.

→ Add an iCal calendar

In calendar settings, you can decide which calendar is used by default for new calendar entries.

→ Manage calendar settings

If team members have shared their availability, you can see when they're available or blocked. The content of private appointments isn't shown.

Choose several team members and the duration you need. Project Manager can work out the next shared free time from that.

→ Use team availability

You can subscribe to your combined calendar in compatible calendar apps via an iCal link.

→ Share your calendar via iCal

The Gantt view visualizes scheduled items on a timeline and helps you spot the bigger picture faster.

→ Use the Gantt chart

Meetings can be created directly from the calendar. You can use participants, a location or online meeting, an agenda, files, summaries, transcripts, automatic actions, and the meeting chat.

→ Create and manage meetings

Booking pages let customers, partners, or other people book an open slot with you or your team. Pages can be shared publicly or embedded via iframe.

→ Create a booking page

• Use team availability
• Connect Google Calendar with Project Manager
• Connect Outlook Calendar with Project Manager
• Add an iCal calendar to Project Manager
• Manage calendar settings in Project Manager
• Share your Project Manager calendar via iCal
• Use the Gantt chart in Project Manager
• Create and manage meetings in Project Manager
• Create and use a meeting agenda
• Use meeting summaries and transcripts
• Automatically create actions from meetings
• Use the meeting chat and AI in Project Manager
• Create a booking page
• Set availability for bookings
• Set up team bookings
• Embed a booking page on your website
• Manage bookings